Purpose of position: 

To provide support to the General Manager of airports and the Western Area Airports Managers.

• Preparing general correspondence, memorandums, reports, letters, emails and distribution as required.
• Organizing and distribution of mail.
• Maintain file systems.
• Provide assistance and support to Senior Leads and employees for Western Region Stations.
• Prepare and or submit OTP stats, logs and reports for all areas (Weekly - YTD - Monthly).
• Provide assistance to Accounts Payable; invoice coding etc.
• Initial contact person for Western Region Airports.
• Maintain and organize schedules of the General manager and Airports managers.
• Organize all travel arrangements, including booking flights and hotels, for Western team.
• Prepare and organize all meetings and conference calls, including correlating agenda items, preparation and distribution of agenda, booking rooms, taking minutes, distribution of minutes, arranging lunches and refreshments as required, prepare meeting rooms as required and making all conference call bookings.
• Organize and arrange departmental special events as required.
• Ensure all office equipment and supplies are maintained at acceptable levels.
• All other related special projects as assigned by the General Manager and Airports Manager.
• Maintain employee files, assist with schedules and scheduling, call out lists and updates and availability tracking.
• Complete timekeeping duties for some stations.
• Kronos reports, inputs.
• Other related duties as assigned. 
• Perform duties in accordance with established policies and procedures while giving primary consideration to personal safety, the safety of co-workers and customers.

Qualifications:

• Certificate/Diploma in an accredited secretarial/business administration program.
• Formal training and working knowledge of all Microsoft office programs.
• Minimum three (3) years related work experience.
• Airports experience is an asset.
• Travel will be required.