Responsibilities :  
1. Devising and maintaining office systems, including data management and filing.
2. Screening phone calls, enquiries and requests, and handling them when appropriate.
3. Meeting and greeting visitors at all levels of seniority.
4. Organizing and maintaining diaries and making appointments.
5. Dealing with incoming email, faxes and post, often corresponding on behalf of the manager.
6. Taking dictation and minutes.
7. Producing documents, briefing papers, reports and presentations.
8. Organizing and attending meetings and ensuring the manager is well prepared for meetings.