Responsibilities
- Provide administrative support to Managing Director of Marketing of a Communication Company located in Dubai.
- Responsible for scheduling and coordinating business meetings, arrange business travel, and process expense reports.
- Provide general office functions: answer telephones, screen calls, sort and route mail, operate copier and fax machines.
- Experience in preparation of briefing slides, creating and maintaining spreadsheets and updating confidential personnel information.
- Updating and maintaining Marketing and Sales Database program.
- Principal duties include: Support of the Marketing Director using a variety of software packages such as word processing, spreadsheets, graphics and electronic mail to produce and distribute letters, memoranda, reports and graphics products.
- Editing written material for correct spelling and grammar both in Arabic and English
- Preparing and processing travel expenses, petty cash, material and purchase requisitions, and other company forms.
- Answering telephones and greeting visitors, directing calls/visitors to proper party
- Releasing and obtaining information within scope of delegated authority.
- Setting up and maintaining filing and record retention systems.
- Managing appointment calendars, scheduling meetings and conferences, coordinating meeting arrangements, and arranging travel schedules and reservations.
- Opening, reviewing, sorting and distributing mail.
Qualifications
* 5 years of extensive and proven office skills
* Proficient using MS/Office tools (Word, Power Point, and Excel).
* Ability to generate Power Point slides.
* Possess excellent communication, interpersonal skills, and professional appearance.
* Ability to work well with others.
* Extensive and documented computer and software knowledge/skills.
* Ability to interact effectively with all levels of management and customers.
* Needs to have strong organizational and coordination skills.
* Professional demeanor with the ability to exercise discretion and good judgment in handling sensitive and privileged information.
* Must be self-motivated to initiate and complete a wide variety of tasks with minimal supervision.
* Possess excellent English oral and written communications skills and Arabic Language is a plus.
* Available to travel for short periods of time to neighboring Middle East counties.
* Must posses UAE drivers license and provide own transportation.
* Work week Saturday through Wednesday 0800-17:00, Thursdays 0800-1300.