The management assistant will be work closely with head management and project leaders in:

1. Technical management of the structure of the company association

These tasks include, on the one hand, administration of the structure (mail, invoices, dealing with suppliers and the bank...), and on the other, the various services provided by THE COMPANY’S notably to the protected areas, (information, liaison, different types of support).

2. Translations .The coordination, follow-up and checking of translations ordered from professional translators for THE COMPANY’S various publications, its mail and documentation.

3. Invoicing/mail

The following up of bank accounts, drawing up of invoices for computerisation by THE COMPANY’S external accounting service, payment of invoices, insurance and hiring formalities for the team, etc.

4. The organisation of the workspace. The assistant manager will be responsible for making sure that the company archives and library are updated regularly.

5. Assistance with the organisation of working meetings and taking part in contacts and meetings with THE COMPANY’S partners:

Taking part in professional contacts with the members and partners of THE COMPANY is a vital basis for the planning and implementation of projects. The assistant will be in charge of following up the contacts necessary to the smooth running of the actions under their responsibility. He/she will also give support to the logistics of meetings and events organised by THE COMPANY.

6. Internet Site/Newsletter: sharing in the updating of the contents of the Internet site, putting articles and corresponding translations on line, sharing in the publication of the newsletter

7. Sharing in the routine work of the team:These tasks include sharing in the routine work of the team, notably occasionally sharing in other THE COMPANY’S work if necessary, and doing some translating work according to the skills of the assistant.

Required Profile

The assistant should hold a higher education diploma at Baccalaureate level and a university degree in a subject related to the projects concerned. Technical knowledge of the management of data, the management and processing of images, Internet site managing and office skills are added assets.

At least 3 years of professional experience in a similar job is required. Practical experience in the field of international relations or cooperation at an international level is a plus.

The assistant must be a native speaker of one of the four official languages of the Alpine Convention (French, Italian, German, and Slovene) and if possible have a good command of one other Alpine language. In addition, a very good knowledge of written and spoken English is essential. THE COMPANY reserves the right to verify language skills by asking to see the diploma and by oral or written tests.

The assistant must also be able to work in a team in an international context, be comfortable with IT tools and be able to work independently; have good communication skills and a highly meticulous approach to the organisation of their work and to the carrying out of their various tasks. Travel within the Alps and beyond may be required and should be expected as part of the job assignment.

 

The candidate must hold a current driving licence.