Responsibilities:

• Serve as the point of entry for the office/business, answer phones and emails.
• Providing excellent customer service to existing and new clients. Quick reply’s and frequent follow up.
• Dealing with day to day business operations tasks and communication
• Focus on and carry through projects from beginning to end with a high level of detail and focus
• Set and meet attainable goals for the team
• Organize and prepare proposals and pricing for current or upcoming jobs
• Prepare and manage the schedule for field workers and director
• Keep Social Media and website up to date with photos, projects and news
• Manage incoming and outgoing mail
• Data entry
• Basic invoicing
• Prepare and manage payroll
• Project managing
• Budget management
• Basic accounting using Simply Accounting

Competencies:

• Detail oriented
• Friendly, positive attitude
• Takes Initiative
• Excellent Customer Service skills and follow up abilities
• Excellent written and verbal skills
• Smart, intelligent, goal oriented
• Excellent problem solving skills
• Task focused
• Proficiency with MS Office (Microsoft Word, PowerPoint, Outlook, Excel, etc).
• Exceptional attention to detail and high degree of accuracy.
• Ability to improve and create systems that help move the company forward
• Strong planning and time management skills
• Ability to make decisions within scope of responsibilities
• Excellent work ethic
• Educational degree or diploma is an asset
• At least 2 years administrative experience is an asset