Will be responsible for the following:

• Interact with clients and partners to provide prompt and professional assistance where needed.
• Promptly receive and screen incoming communications, both through the telephone and through email, providing a friendly and professional greeting, taking messages as appropriate, gathering necessary information to facilitate timely and accurate responses, responding when and as appropriate.
• Answer all general company inquiries.
• Support sales by creating quote templates; liaise with customers and sales staff.
• Coordinate appointments and conference calls; provide necessary meeting notes and background information in preparation for each appointment.
• Supervise and coordinate corporate and executive office calendars.
• Provide secretarial or executive services for committees.
• Record, transcribe and distribute minutes of meetings.
• Supervise the staff and office to maintain a safe, organized, and effective work environment.
• Control and maintain phone system requests, inventory, internal documentation system, and human resources for BoltonSmith.
• Stock the office with necessary supplies.
• Review operating practices and suggests/implements improvements.
• Perform clerical duties such as photocopying, scanning, faxing and filing documents.
• Compose and/or edit a variety of documents including highly confidential correspondence, memoranda, contracts and proposals.
• Arrange travel, accommodation, car reservations and prepare itineraries for corporate and personal travel.
• Complete various research projects.
• Arrange and develop customer or corporate contracts.
• Perform other duties as required.

Qualifications:

• Degree or Diploma from a recognized College or University, preferably in Administration, Human Resources, or Office Management.
• 1 - 2 years of related experience.

or;

• An equivalent combination of education and experience.

Competencies:

• Strong proficiency with all aspects of Microsoft Office.
• Strong attention to detail and the ability to consolidate and report information accurately.
• Strong written and verbal communication skills.
• Excellent organizational and planning skills and ability to manage competing priorities under tight deadlines.
• Demonstrated experience producing high-quality and error and omission-free deliverables within tight deadlines.
• Demonstrates strong personal initiative and independent judgment; demonstrates a desire for continuous improvement.
• Ability to work independently, to self-motivate, and to take initiative.
• Ability to safeguard highly confidential information and to perform with a high level of discretion, tact, professionalism, and integrity.