RESPONSIBILITIES:

• Administrative duties
  1. Answering the telephone in a professional manner and efficiently directing calls to the intended contact (or suitable alternative).
  2. General support tasks including:
     • Ordering business cards
     • Entering expenses into an internal database
     • Chasing staff for timesheet completion
     • Coding invoices for authorisation.
  3. Ordering stationery as and when required using the company’s regular supplier, this will include monitoring individual requests and general supplies.
  4. Maintain general stock levels in the office, water for cooler units, paper towels, general supplies.
  5. Helping with meeting room arrangements in terms of reservations and relevant support during the meeting.
  6. Coordination and overseeing office supplies e.g. stationery and refreshments.
  7. Assisting the Operations team with call centre including:
     • Sourcing candidates
     • Greeting and briefing staff
     • Monitoring time log entries and time sheets
  8. Organising cards and collections for staff.
• QC support

1. Proofreading of reports and other documents for English syntax and grammar.

• Database production support. The company produces global databases in the fields of building technologies and chemicals. Support is required in the following areas:
  1. Data entry.
  2. Production support in refreshing data tables and assembling PDF reports via the online database.
  3. English language QC as required.
• Business development support:
  1. Strategic lead generation for the business through searching and selection of appropriate executives for contacting, via such resources as LinkedIn.
  2. Assembling monthly newsletters through a culmination of secondary sources and news articles.
• IT Support
  1. Assisting the off-site IT Team with issuing equipment and profiling laptops and mobile phones. Being the point of contract for maintenance issues.

REQUIRED SKILLS AND EXPERIENCE:

• Excellent communication skills both written and verbal and the ability to prioritise your workload within the company.
• Strong IT skills including a high level of competence in using Excel.
• Strong organisation skills, attention to detail and the ability to prioritise tasks and see them through to completion with a sense of urgency.
• To be able to cope with changes, some at very short notice.
• To have an upbeat positive manner and a can-do attitude, a desire and willingness to exceed expectations.