Tasks:

1.Oversee all administrative functions including proper distribution of internal & external mail, independent correspondence and up-to-date registry system - to maintain an efficient and effective Executive Office.

2. Assist the General Manager in recruitment process of expatriates and coordinate the application of related work visas & permits. Responsible for maintenance of expatriate associates’ personal files including contract, leave & travel administration - to ensure they are kept updated and in strict confidence.

3. Compile and submit management reports in a timely manner.

4. Attend and record minutes of meetings. 

5. Monitor administration standards to ensure adherence with corporate guidelines.

6. Responsible for the effective translation and prompt circulation of government documents to ensure stipulations are complied.

7. Supervise the day-to-day functions of Secretary; review performance standards of departmental secretaries and recommend or develop/conduct appropriate training/counseling sessions.

8. Co-ordinate special reservation requests made through the Executive Office.

9. Complete other duties as assigned.

Education: Degree in Business Administration or equivalent preferred but not required. Additional

relevant work experience may substitute for degree.

Certification: Certification in Secretarial/Administration skills preferred but not required.

Experience: Minimum 5 years relevant experience, preferably in a medium to large size hotel; 3 of

which must be in a similar capacity.

Other: Good understanding of hotel operations, practices and procedures; good PC and office

equipment skills; independent correspondence skills; good language skills (ie. English and

Mandarin); strong communication and human-relation skills.