ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Assists Department Heads with applicant interview scheduling and recruitment
• Facilitates and updates the flow of applicants from the Global HRIS system and distributes to department heads
• Provides candidates with Pre-Adverse and Adverse Action Letters as needed (FCRA)
• Submits New Hire paperwork to Corporate HR
• Completes pre-employment and new hire process checklists to include Federal Fingerprinting, E-Verify, OIG/EPL (per state requirements) for all new hires
• Prepares and submits Background Request Forms and documents to Corporate. (Corporate HR handles new hire background checks, E-verify & OIG/EPL for TX, GA, MO, OK, CO)
• Verifies professional licensures/certifications for all licensed new hires and misconduct registries annually for all licensed staff including other annual requirements per state
• Ensures that a minimum of two reference checks are completed by Department Heads on every new hire
• Creates and maintains all current and termed employee personnel files to ensure compliance for auditing
• Collects and files Employee Performance evaluations
• Assists Administrator with local print ads for recruitment
• Provides information to ADP for unemployment services as needed
• Enrolls and instructs employees in use of the time clock
• Serves as first point of contact with staff regarding benefit administration, payroll, I-Pay and other employee relations concerns.
• Submits to Corporate Payroll daily: missed punch detail; PTO & LOA requests; PAF administration
• Assists Department Heads with FMLA Administration
• Coordinates the handling of all Claims Requests (Employment Practices & Unemployment) and gathers paperwork
• Maintains and submits the Open Position Report to Corporate HR weekly
• Maintains and updates TELS OSHA employee workplace injury and illness records including OSHA 300 Log & 300A
• Posts OSHA 300A log annually on February 1st
• Manages the Worker’s Compensation claim administration
• Ensures that required Federal/State employment posters are up to date and posted