OVERVIEW/BASIC FUNCTION:

Provide clerical and administrative support for the Human Resource Department, including, typing, computer input, filing, tracing, answering telephones, printing reports, payroll, maintaining employee files and departmental records/logs.

 

RESPONSIBILITIES:

· Maintain complete knowledge of and comply with all departmental policies, service procedures and standards.

· Ensure that standards are maintained at a superior level on a daily basis.

· Maintain complete knowledge of correct maintenance and use of equipment. Use equipment only as intended.

· Access all functions of computer.

· Answer telephone.

· Greet all individuals arriving at office and assist with their needs.

· Arrange meeting room requirements as requested by the Human Resources Manager.

· Make telephone calls to specified individuals.

· Maintain accurate trace files and communicate daily traces.

· Maintain filing procedures.

· Retrieve and distribute departmental mail.

· Process requests for overnight mail and other delivery/messenger services.

· Prepare and send faxes; receive and distribute faxes to appropriate personnel.

· Make photocopies.

· Type correspondence, memos and reports.

· Update employee HRIS and files according to information listed.

· Prepare employee relations materials and distribute.

· Prepare and distribute in-house job postings on e-mail and RHR Resources.

· Greet and pre-screen job applicants and provide instructions on completing applications.

· Conduct Behavioral Inventory Assessment in English.

· Route applications to Human Resources Manager; assist in scheduling interview appointments.

· Maintain log (spreadsheet) of daily application activity.

· Conduct reference checks.

· Maintain application files.

· Prepare and send specified applicants for drug screening.

· Assist in processing new hires and transfers by explaining instructions on completing all appropriate forms.

· Prepare ID's and nametags for new employees and replacements for current employees.

· Process paperwork for terminations.

· Complete all departmental forms/reports.

· Total and record earned vacation and sick hours in vacation book.

· Respond to requests for reference checks on previous employees.

· Maintain a current manual on all departmental forms and form letters with instructions.

· Review status of incomplete work and follow up actions with Human Resources Manager.

· All other duties as required.

QUALIFICATIONS:

· Experience: Minimum one years’ secretarial or clerical experience, preferably in the human resources area.

· Education: High school diploma.

· General Skills: Must be able to perform job functions with attention to detail, speed and accuracy; prioritize, organize and follow-up; be a clear thinker, remaining calm and resolving  problems using good judgment; follow directions thoroughly; understand a guest’s  service needs; work cohesively with co-workers as part of a team; work with minimal  supervision; maintain confidentiality of guest information and pertinent hotel data.

· Technical Skills: Proficiency with Microsoft Office products; ability to type a minimum of 45 words per minute.

· Language: Required to speak, read and write English, with fluency in other languages preferred.

· Physical Requirements: Must be able to exert physical effort in transporting pounds, endure various physical movements throughout the work areas, reach up and down, remain stationary at times throughout work periods, and satisfactorily communicate with guests and co-workers to their understanding.

· Licenses & Certifications: None required.

 

 

Best regards,

OLEKSANDRA SIKORSKA

Professional Recruiter

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