Individuals will be responsible for administrative tasks such as analyzing and consolidating reports, drafting written communication, calendar maintenance, answering and routing phone calls, travel arrangements and arranging meetings. Assistants will also attend to accuracy of work and the ability to thrive in a fast pace, deadline-oriented environment are the key attributes of a successful candidate.
PRINCIPAL ACTIVITIES
Analyzing and consolidating multiple reports into executive dashboard within Excel
Assisting with Executive communications including speech and letter writing
Planning and scheduling: group meetings; domestic and international conference calls; travel
Coordinating: calendars, meeting schedules and use of projection equipment and department conference rooms
Filing and office organization
Generation of reports by compiling information from various databases.
Completion of expense reports
Back up support for phone and reception
Miscellaneous duties in support of executive team as required
EDUCATION AND EXPERIENCE
Required
Bachelor’s degree or equivalent business experience
2 years of Executive admin experience or an MBA
Excellent analytical, communication, interpersonal, organizational skills; ability to communicate at executive and functional levels throughout the organization
Effective project management skills with the ability to prioritize deliverables to meet timelines
Excellent computer, oral and written skills with an emphasis on grammar and proof reading
Professional and able to maintain confidentiality with sensitive work issues
Advanced skills in MS Word, MS PowerPoint and MS Excel
Advanced writing skills
Desirable
Verbal and Written fluency in the Russian language
5 years of Executive admin experience
Administrative role in manufacturing company
Anna Savchuk
Professional Recruiter
aworkabroad.com
anna.savchuk@aworkabroad.com
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