Job Description:

The Accounts Payable is responsible for accurately updating and maintaining the creditor's ledger as well preparing and processing all payments to internal and external customers in accordance with company policies and procedures.  

Primary Duties and Responsibilities

• Checking all invoices with Purchase Orders, Market List or with a valid contact.
• Sequential control of LPOs,and checking and verifying of long outstanding LPOs.
• Maintenance of files of all suppliers, maintenance of contracts and other payment related contracts.
• Checking arithmetical accuracy, date, quality and receiving stamp approval on the invoices with LPO agreement
• Allocation of supplier codes and account codes from the hotel's chart of accounts.
• Tallying the receiving total and invoice total, and reconciliation of outstanding with total payable balance.
• Review supplier outstanding statement, and coordinating with Purchasing Manager and Receiving in case of any discrepancies.
• Posted invoices to be checked and tallied with invoice totals, and filed.
• Timely payment to suppliers with reconciled statement of account.

Skills/Knowledge Required:

• Ability to communicate clearly and persuasively.
• Thorough knowledge of Hospitality Industry Accounting Functions
• Good knowledge of Hotel policies and procedures.
• Hands on experience in Hospitality IT Solutions with excellent spreadsheet skills.
• Financial, analytical and mathematical skills.
• Organization, prioritization, planning and implementation skills.
• Readiness to value the ideas and opinions of others and use their inputs as part of decision making.

Qualification Standards:

Education:

College degree, majoring in finance

Experience:

Minimum three years progressive experience in hotel Accounting, including one year in Accounts payable position. 

Grooming: All colleagues must maintain a neat, and well groomed appearance (specific standards will be provided)

Svitlana Kovalenko

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