Primarily Responsibilities:
- To maintain proper and complete financial and accounting records of SH&R, ensuring that the accounts, records and transactions of the company are accurate and correct at all times.
- To implement all necessary controls to safeguard the assets of SH&R.
- To prepare and interpret the financial statements and reports of the company on a monthly basis using Uniform System of Account for the Lodging Industry (USALI) latest edition; provides financial information to management and owners as tools for maximizing profits and planning for the future.
- To comply, together with the other executives, budgets and forecasts covering all activities of the hotel; also compiles cash flow forecasts and prepares balance sheet for the business.
- To ensure that the hotel’s information technology systems are up-to-date, well safeguarded and properly maintained; implements future changes/additions to the systems of the hotel arising from the needs of the clients and internal users.
- To ensure the application of proper procedures and controls for the cashiers of the hotel.
- To ensure that there are, at all times, proper procedures and controls for purchasing, receiving, stores and requisitioning, and that physical inventories of all supplies are being taken on a monthly basis and of all operating equipment on a quarterly basis. Inventory-taking of fixed assets is to be taken on yearly basis.
- To ensure that the hotel complies with the established credit and collection procedures, with particular attention to front office, group and meetings/banqueting processes.
- To revise and approve expenditures (via purchase requests, expenditure approval forms and purchase orders) in accordance with established procedures.
- To approve and sign payments and bank transfers in accordance with established procedures. To ensure that bank account statements are checked on a daily basis and are reconciled each month.
- To ensure that all revenue due to the hotel is properly accounted for and reconciled.
- To ensure that all receivables are collected within the hotel’s credit periods.
- To ensure that payments are made for all goods and services on a timely basis and ensures that suppliers’ accounts are reconciled to the hotel’s records on a regular basis.
- To ensure that payments to employees are properly calculated, authorized and paid on a timely basis.
- To ensure that all records of all transactions are kept and archived, either electronically (in systems) or on paper, depending on necessity and type of the transaction.
- To ensure that all state declarations and tax payments and returns are made accurately and on a timely basis.
- Responsible for the year-end statutory reporting, including organizing external audit procedures for verifying and approving the yearly financial statements.
- To ensure that all expenditure is properly recorded in the general ledger and that all balances are reconciled on a regular basis.
- To be responsible for the renewal of insurances and administers insurance claims.
- To manage the relations with the company’s lawyers, taking advice for preventing and resolving legal cases against company.
- To participate in drafting investment plans for the owners, supporting them with financial information and calculations.
- To communicate with the representatives of the cooperation banks, providing them with required information. Participating in the negotiations with banks over the current and future loan conditions and terms.
- To manage the staffing of the Accounting, Controlling, Purchasing and IT departments. Liaising closely with the company’s HR Department on salary calculation and personnel administration issues; and support the Training and Staffing Manager, involving selection, employment, supervision, transfer, review, promotion and dismissal (with due cause) of individuals within the above mentioned departments.
- To permanently make efforts to maximize productivity and morale by setting goals, providing clear guidelines (writing SOPs), instructing and by developing team spirit.
Working Conditions:
Office work based in 8 hours daily; majority of time in sit position with air conditioning.
Svitlana Kovalenko
Professional Recruiter
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