Job Description
KProcurement Planning & Contracts
- Continually develop expertise to support growth for new projects
- Monitor macro trends in supplier and contract base and implement plans to react
- Build and develop relationships with key suppliers.
- Order materials and services as per negotiated and appropriately approved. Review quotations
- Innovate to introduce new products & strategies to contribute to the profitability of the organization.
- Discuss defective or unacceptable new goods or services with users, vendors and others to determine cause of problem and take corrective and preventative action
- Responsible for planning, developing and buying materials, food & supplies in a timely and cost effective way; while maintaining appropriate quality standards and specifications
Vendor Development & Management
- Interview vendors , inspect facilities and evaluate products and services
- < >Maintain good relationships with vendors and ensure that the flow of materials remain unhamperedNegotiate with suppliers to minimize costs for raw materials, food & beverage, transportation and servicesPro-actively explore new vendors and products enhancing the company’s standardsDevelop, maintain and enhance material flow plan that ensures optimum inventory levels
Cost Optimization
- Manage department’s controllable expenses
- Manage to exceed or achieve budgeted goals
- Regularly review high cost items, continuously re-source products
- Examine the process continuously to maximize the efficiency and thus reducing the cost
Process Improvements
- Monitor purchase requisitions in accordance with company policy and negotiated terms and conditions
- Ensure procurement files are documented
- Track purchasing activity and measurements
- Liaise with Accounts Payable Department to ensure accurate and timely payment of invoices, as necessary for the business with the supplier
- Prepare the month end accounts reports in an accurate and timely manner
- Ensure locally Nominated supplier information is kept current
- Work with the Head of Supply Chain / COO to draft the annual budget for his/her assigned division.
- Act on Audit reports/GSP
- Adherence to HACCP requirements
People Management
- Create and implement KPI’s in consultation with Head of Supply Chain
- Identify and develop training opportunities for procurement team
- Manage employee relations, recruiting Team Members as required, and follow the appraisal procedures for Team Members
- Manage the warehouse function
- Ensure supplier compliance with site and company requirements for safety
Alisa Rakhubovskaya
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